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Continia Document Capture

OCR and documentation management in Dynamics 365 Business Central /NAV
Continia Document Capture is an innovative solution (an add-on to Dynamics 365 Business Central) for companies wishing to minimize the number of paper documents and streamline their office processes. The system is based on the OCR technology which allows the processing of purchase orders, contracts, certificates, and other documents. The solution may be implemented from the Microsoft Dynamics NAV 2009 version to the latest version – Microsoft Dynamics 365 Business Central.
The system enables the processing and analysis of invoices and other documents at the time they are received. This ensures their automatic recording and full-text searching directly in the ERP system.
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Continia Document Capture
Scanning
Scanning

Scanning using multifunctional devices or dedicated scanners. Integration with the shopping module Business Central / NAV enables the user to scan invoices at the moment they are received.

Automatic PDF download
Automatic PDF download

Downloading documents in the PDF format directly to Dynamics 365 BC / NAV from defined folders of the file server or e-mail addresses.

Reading and recording (OCR)
Reading and recording (OCR)

OCR ABBY FineReader technology for text recognition in documents ensures high efficiency of bar code, character and letter recognition. In the system, each line is imported, recorded and connected with the existing purchase order.



Acceptance workflow
Acceptance workflow

If an invoice requires acceptance, the user receives an e-mail message with the confirmation. Documents may be accepted from the Business Central / NAV client level or via the Web portal. The entire process is recorded and may be tracked by the department manager.  

Archiving
Archiving

Documents are stored in the form of PDF/A format files. They may be accessed via Dynamics 365 Business Central / NAV.

Benefits from using Document Capture

Reduction of the companies costs connected with document storing.

Reduction of the companies costs connected with document storing.

Elimination of employee errors thanks to the automatic comparison of the document analyzed with other related documents.

Elimination of employee errors thanks to the automatic comparison of the document analyzed with other related documents.

Streamlining, optimization and simplification of company processes connected with the handling of documents, from acceptance and registration to their approval.

Streamlining, optimization and simplification of company processes connected with the handling of documents, from acceptance and registration to their approval.

Quick and easy to implement thanks to small implementation budget and possible configuration from the user level.

Quick and easy to implement thanks to small implementation budget and possible configuration from the user level.

Quick and intuitive document searches.

Quick and intuitive document searches.

Electronic document circulation allows full access at each stage of acceptance.

Electronic document circulation allows full access at each stage of acceptance.

No need to enter data manually into the system. The system will recognize data, create an invoice, and check it against the order or posted payment order (PZ).

No need to enter data manually into the system. The system will recognize data, create an invoice, and check it against the order or posted payment order (PZ).

Better communication and cooperation between employees thanks to quicker and simpler access to documents.

Better communication and cooperation between employees thanks to quicker and simpler access to documents.

Continia Document Capture
Document Capture as the only solution in the market ensures automatic document registration and full-text document searches directly from the Dynamics 365 Business Central/ NAV system.

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